How It Works

Complete your remote online notarization in five simple steps — from the comfort of your home or office.

Upload

Your document

Verify

Your identity

Connect

With a notary

Sign

Your document

Receive

Notarized copy

1. Upload 2. Verify 3. Connect 4. Sign 5. Receive

Upload Your Document

Upload the PDF document you need notarized through our secure portal. We accept standard PDF files. Make sure your document is complete and unsigned before uploading. You'll be able to review everything with the notary during the session.

Tip: Upload your document ahead of time so the notary can review it before your session. This helps keep your appointment on schedule.

Verify Your Identity

We use a two-step identity verification process as required by law. First, upload a photo of your government-issued ID for automated credential analysis. Then, answer a series of knowledge-based authentication (KBA) questions, similar to verifying your identity for a financial transaction. This ensures that you are who you say you are.

Tip: Have your driver's license or passport ready. The KBA questions are drawn from public records, so answer them as accurately as possible.

Connect With a Notary

Join a live video session with a commissioned notary public. No special software is needed, the session takes place entirely in your web browser. The notary will greet you, confirm your identity verification results, and walk you through the signing process step by step.

Tip: Use a quiet, well-lit space with a stable internet connection. A laptop or desktop with a built-in camera and microphone is all you need.

Sign Your Document

Apply your electronic signature to the document while the notary watches via video. The notary will then apply their digital signature and official notary seal. The entire session is recorded and stored as part of the notarial record, creating a complete audit trail.

Tip: Take your time reviewing the document before signing. The notary can answer questions about the process but cannot provide legal advice.

Receive Your Notarized Document

Once the notarization is complete, your notarized document is available for immediate download. You'll also receive a secure link via email. The final document includes the notary's electronic signature and official seal, making it legally binding and ready for use. Your documents are stored securely and available for future access.

Tip: Save a copy of your notarized document to your computer or cloud storage right away. The download link in your email remains active for 30 days.

Comparison

In-Person vs. Remote Notarization

See how remote online notarization compares to the traditional in-person process.

	In-Person Notarization	Remote Online Notarization
Travel Required	Must drive to a notary's location during business hours	None — complete from home or office
Wait Time	Variable — may wait in line or schedule days in advance	Scheduled appointment, typically within 24 hours
Availability	Limited to business hours and notary availability	Flexible scheduling, including evenings
Identity Verification	Visual inspection of your ID	Credential analysis + knowledge-based authentication
Document Handling	Physical paper — must print and bring documents	Digital upload — no printing required
Session Recording	No recording — relies on paper journal entry	Full audio/video recording for audit trail
Document Delivery	Physical copy — must pick up or wait for mail	Instant digital download + email link
Cost	Notary fee + travel time and expenses	Flat per-session fee — no travel costs

Document Types

What Can Be Notarized Remotely

Most document types that require notarization can be handled through our remote platform.

Real Estate

Deeds, mortgage documents, closing disclosures, quitclaim deeds, and refinance paperwork.

Legal Documents

Affidavits, powers of attorney, sworn statements, wills, trusts, and estate planning documents.

Business Documents

Contracts, partnership agreements, corporate resolutions, operating agreements, and vendor forms.

Personal Documents

Consent forms, adoption papers, name change documents, child travel consent, and family legal forms.

Financial Documents

Loan documents, promissory notes, escrow instructions, financial affidavits, and lien documents.

Not Sure?

Security

Your Security Is Our Priority

Every notarization is protected by multiple layers of security, from identity verification to encrypted document storage.

Bank-Grade Encryption

All data transmitted during your notarization session is protected by AES-256 encryption — the same standard used by financial institutions. This includes your uploaded documents, identity information, and video session.

Multi-Factor Identity Verification

We verify identity using two independent methods: automated credential analysis of your government-issued ID and knowledge-based authentication questions. This exceeds the legal requirements for remote notarization.

Complete Audit Trail

Every session is recorded and time-stamped. The notary's journal entry includes details of the identity verification, the document signed, and the video recording. This creates a legally defensible record of every notarization.

Secure Document Storage

Your documents are stored in encrypted cloud storage with restricted access. Documents are retained for a limited period and then securely purged. Only you and the notary have access to your files.

How It Works — FAQ

Common questions about the remote notarization process.

Most sessions are completed in 15–30 minutes. Uploading your document and completing identity verification beforehand helps the session go faster. Scheduling is flexible, and appointments are typically available within 24 hours.

You need a computer, tablet, or smartphone with a camera and microphone, plus a stable internet connection. A valid government-issued photo ID is required for identity verification. No special software is needed. Everything runs in your web browser.

Yes. Our notary is commissioned under Vermont law, and states maintain general reciprocity for notarial acts performed in other jurisdictions. Most document types can be notarized remotely regardless of where you are located, as long as the document is U.S.-based.

If errors are discovered during the session, the notary will guide you on next steps. Depending on the issue, you may need to upload a corrected document and reschedule. We recommend reviewing your document carefully before the session.

The recording is stored securely as part of the notarial record and is not shared with third parties. It serves as an audit trail and may be produced if required by law or legal proceedings. Access is restricted to authorized personnel only.

Yes. Multi-signer sessions can be arranged. Each signer must complete their own identity verification process. Contact us to coordinate a session with multiple participants.

Ready to Get Started?

Upload your document and begin your remote notarization in minutes.

Start Your Notarization